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Air environment Exports

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BEST PRACTICE GUIDE – AIR ENVIRONMENT EXPORTS 

Please note – the following guidance makes specific reference to use of the CHIEF Screens. Many software providers also have similar screens which will provide the user with same details – this would need to be confirmed with individual Software providers. However, even if a software package is used, the Declarant can still use the CHIEF Screens as per below

 

It is recommended that Customs Information Paper (10) 33 is also read in conjunction with this Guide.

  Role of the DECLARANTSUBMITS ENTRIES TO CHIEF 

Submits NES (also referred to as C88/EAD/SAD) either directly into CHIEF or via Software

 Entry process:

PRE-LODGEMENT – P2 is generated = goods pre-lodged awaiting “arrival” into Customs control by the Export Warehouse (TSO)

 

All pre-lodged entries will show in CHIEF LTUE (List Traders Uncleared Entries) Screen as:

ICS A1  Route H.

This screen will show the Declarant all pre-lodged entries awaiting arrival and any entries selected to CHIEF Route 1 or 2 (un-cleared entries)……………or

 

Declarant can input MUCR into CHIEF DCON (Display Consignments) Screen.

This screen will show all pre-lodged entries associated onto that specific MUCR as SOE (Status of entry) = 1   Route H

  

Use of the CHIEF LTUE and DCON Screens should be “best practice” for Declarants prior to delivering shipments to the Export Warehouse.

 

E.g - Use the DCON Screen to check all DUCRs have been correctly associated to the Master (MUCR) before lodging into shed/airline (this basic check will ensure all DUCRs are processed at the correct time PRIOR to export and avoid future P9 Warnings – ( CIP (10) 33  refers) – any errors can be corrected before lodging goods at Frontier

  

If a DUCR is NOT associated but, in LTUE the entry has been pre-lodged and is showing as awaiting “arrival” then use CHIEF Screen AEAC to associate a missed DUCR onto the correct MUCR

 

AEAC (Associate entries and close) – this screen can be used to associate/dis-associate DUCRs and Close a MUCR prior to lodging into the shed/airline

 

NB – DUCRs will be automatically associated onto a MUCR if, at the time of entry pre-lodgement the MUCR field (Box 31) is populated – this should be “best practice” to avoid errors. If the MUCR field is NOT automatically populated by the data entry clerk then the only option is use of AEAC screen

 What about entries processed at DEPs (Designated Export Place)?

Entries will still be pre-lodged, however the goods are “arrived” at the DEP

 

If permission to proceed is granted then DUCRs can be associated onto a MUCR (see below) for removal to the Frontier.

 

Should any entries be selected to Route 1 or Route 2 then goods must be held at the DEP until P2P (permission to proceed) or goods are seized – refer to flow chart.

 

 

 CLOSE MUCR

As the Declarant, when you are satisfied all DUCRs have been pre-lodged and correctly associated onto the MUCR use the AEAC Screen to CLOSE the MUCR.

This MUST be done prior to lodging into the airline/shed/loader.

 

The Agent/Declarant must also ensure all CBVs/manifest paperwork is correctly completed to show “X Status” if NES entries have been pre-lodged (regardless of flight routing)

  FOR GOODS LODGED VIA COURIER MODE

Prior to lodging physical freight into the TSO the Declarant must register the MUCR with number of bags, flight details and Transit Shed information via the CSP

   DELIVER TO FRONTIER

Declarant/Forwarder will lodge physical freight into the Export Warehouse – a CLOSED MUCR must be presented to the TSO

MUCR Format = A:   for goods lodged into Cargo sheds

                            C:    for goods lodged into Courier sheds

  It is at this stage that NES entries (DUCRs) which were pre-lodged are then formally “arrived” (AEAL) into Customs Control. Only the Export Warehouse can input AEAL (or in exceptional circumstances HMRC)

The “arrival message” is sent via the CSP into CHIEF at Courier Sheds

       PERMISSION TO PROCEED GRANTED?  .......YES 

If P2P (permission to progress) is granted an X2 Report is generated to the Declarant/submitting trader per entry = ENTRY ACCEPTANCE.

  

Entries that were sitting as un-clear in LTUE will now disappear from this screen

  

Declarants can use DCON to check the status of entries – input the MUCR and all associated DUCRs will display with updated routings – if all DUCRs have P2P entries will show SOE = 7   Route 6 (or Route 3)

 

If permission granted goods will be MANIFESTED and

 FLIGHT DEPARTURE MESSAGE INPUT TO CHIEF

If the flight has Departed and the TSO has input AEDL (Departure message) then a check of DCON would then show entries as SOE = 8   Route 6

The “departure message” is sent to CHIEF via the CSP in Courier Sheds.

 

Any errors made at departure – refer to App B footnote.

 ENTRY STATUS 8 – GOODS DEPARTED UK  

Once departure is set, Declarant will receive an S8 Report to confirm Departed UK

  NB – only the TSO (or HMRC) can input AEAL & AEDL – once the goods are “arrived” they are deemed to be within Customs control and will be taken Airside – the Declarant/Agent cannot touch the entries or have any physical access to the cargo    REQUEST TO RETURN GOODS INLAND – Refer to APP B

There is NO requirement for the Declarant to obtain a “wet stamp” letter of approval from UKBA or NCH to authorise Sheds to perform disassociation

 

NB – A wet-stamped letter of authority is only required to be presented to the TSO when the Declarant asks for the goods to be “departed back inland” – refer to APP B and Flow Chart for further guidance

    PERMISSION TO PROCEED GRANTED?  ………..NO LOCAL PROCESS IDENTIFIES ROUTE 1 OR 2 PIECES

For any Route 1 or 2 entries - the goods will be processed in accordance with the Shed / Loaders local procedures to prevent the un-authorised loading of the Customs held DUCR(s), pending further instructions from the Declarant.

 

The Declarant can check which entry does NOT have P2P by using CHIEF Screen LTUE or DCON – The Route will show as Route 1 or 2

Route 1 = Documents to be checked

Route 2 = Documents and goods to be checked

  

It is the responsibility of the Declarant to ensure the Export Warehouse is advised which consignment has been selected to a CHIEF Route 1 or 2 eg multi piece shipments must all be HELD if P2P is not granted

 ROUTE 1 OR 2 PIECES HELD AT FRONTIER

Once the offending piece(s) are identified, the Export Warehouse will ensure the physical goods are securely stored Airside – the Declarant cannot have access to goods which have hit a CHIEF profile – the goods are deemed to be in “customs control”. If at this stage the goods are incorrectly loaded out by Shed/Airline then this is deemed an “un-authorised removal” and the Shed/Loader/Airline can be liable for any Civil Penalty action from HMRC

   

The Declarant will send copy entry/invoices/paperwork to NCH Salford for Route 1 holds and liaise with NCH for updates

  

NCH will advise Local UKBA if there is a Route 2 that requires physical exam – Declarant will monitor for updates with UKBA/NCH and keep Shed/Loader advised of any updates

   DUCR DISASSOCIATED FROM MUCR – Refer to APP A

Only the TSO can now update CHIEF – the “Declarant” cannot touch the entries/DUCRs as this is NOT permitted

 

If the goods are a consolidation with a Master Airwaybill (MUCR) and House Airwaybills (DUCRs) then a disassociation process must be applied to ensure that the goods that need to be held are split away from the rest of the shipment. Once this process has taken place then the balance of the shipment that has been cleared by HMRC can proceed for export. Any uncleared goods are deemed to be under Customs Control.

 

The offending DUCR must be disassociated from the MUCR – TSO methods will differ dependent on Inventories used. In these circumstances the Local Inventory is updated to show the offending piece(s) not shipped due to the Customs hold.

      IF CONSOLE, BALANCE OF ROUTE 6 OR ROUTE 3 GOODS ARE CLEARED FOR LOADING

When a profiled DUCR is disassociated from a MUCR, and, the offending pieces are physically HELD by the Shed/Loader, in accordance with Shed/Loaders local procedures all other cargo with P2P SOE = 7 Route 6 can proceed for loading. Goods are then Manifested and Departed.

   PERMISSION TO PROCEED GRANTED ON ROUTE 1 OR ROUTE 2 HOLD?YES:

When UKBA / NCH are satisfied a Route 1 or 2 hold is ok to proceed, the Declarant will be advised and CHIEF will be updated – the SOE will update to Code 7 but, the Route will NOT change. In LTUE the entry will update to show ICS 51 – Entry granted P2P by HMRC

 

Declarant must provide confirmation to the Shed/Loader HMRC have given P2P on the offending DUCR.

 

The Export Warehouse can then load out the released piece(s) on next available flight and update the Local Inventory.

 RE-ASSOCIATE DUCR ONTO MUCR & DEPART

The TSO will either:

 reassociate the offending DUCR (that does have P2P) onto a new MUCR and AEDL (depart) ensuring they do NOT re-arrive      or

the DUCR can be AEDL at individual DUCR level

 

In Courier the TSO will re-associate the DUCR onto an SOE 7 new MUCR

 

Good are correctly manifested and Status of entry will update to 8

  NB – It is important the Export Warehouse only inputs CHIEF AEDL at this stage to just “depart” the DUCR which has now been granted permission.If the TSO associates this DUCR onto a new MUCR and inputs AEAL, this will re-arrive this DUCR and same consignment will re-hit the same Customs profile – if this happens the HOLD process has to be repeated.  PERMISSION TO PROCEED GRANTED ON ROUTE 1 OR ROUTE 2 HOLD?NO:

If NCH/UKBA do NOT give permission to proceed on a Route 1 or 2 entry the goods will be seized/detained/destroyed by Customs and CHIEF updated by HMRC – in these circumstances both the Declarant and TSO will be advised appropriately.

 

ADDITIONAL INFORMATION:

Whether goods are delivered direct into the Export Warehouse or come into the Frontier via a DEP there is recognised best practice that an ADL – Airline Delivery Schedule is presented along with the goods for the following reasons:

To establish that the quantities in the declaration are consistent with the quantities in the consignment.

 

Provides a relationship between individual declarations and piece level identification (HAWB or package level).

    
Last Updated ( Friday, 22 April 2011 13:17 )  
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